Have a friend or colleague read your writing and give you feedback so you know what to improve when your manager does ask you to write professional communication. Practice writing a variety of communication types frequently, including:Ĭonsider writing hypothetical press releases and advertisement copy, for example, rather than documents your organization plans to send or publish. The more you write, the stronger your written communication skills get. Related: 11 Writing Strategies for Effective Communication 9. A professional tone, particularly in formal communications, makes it easier for the reader to trust and respect you. Avoid making jokes or discussing sensitive topics that the reader might interpret differently than you intended. When writing for work, keep the content professional. Use bullet points, headers and short paragraphs to make your text easier to understand. This is particularly important when viewers read on a screen, such as web content and emails. Break your content into easy-to-read and understandable paragraphs or sections. Make it easy to read and scanĮmails, memos, letters and webpages with brief text and plenty of white space are easier to read than text-heavy communications. If no one is available, then read it out loud to yourself. Have someone read your writing before you send or share it. Have someone proofread your writingĬorrect punctuation, spelling and grammar are crucial. An example of passive voice is, "The letter was sent." You can communicate this statement more clearly and concisely if you rewrite it in active voice: "I sent the letter." 6. Active voice also engages the reader and keeps their attention. Use active voiceĪctive voice strengthens your writing and makes your statements easier to understand. Only include words that add value to the reader and focus on your main goal. Keep paragraphs and sentences short, as complicated and lengthy statements slow the reader down. Stay on topicĪvoid irrelevant information. You want to make it easy for the reader to understand what you are saying, regardless of their familiarity with your company or industry. Keep it simpleĪvoid jargon, expressions or big or complex words. The tone you use depends on the purpose of the writing and the audience. Writing to a friend, however, requires an informal tone. ![]() Some forms of communication, such as memorandums, require a formal tone. Tone can help your writing be more effective. Describe in clear words what you want the reader to do or know. Identify and clearly state your goalĮffective written communication has an obvious goal that you convey to the reader. ![]() Here are a few ways you can communicate clearly and efficiently: 1. Related: 4 Types of Communication (With Examples) Ways to communicate clearly with written communicationĮffective writing allows the reader to understand everything you are saying. Related: What is Written Communication? Qualities of effective written communicationĪll effective forms of written communication have these qualities:Ĭomprehensive: Includes all the relevant detailsĪppropriate: Has the right tone and level of formalityĬomposition: Has correct spelling and grammar Most businesses require and depend on written communication to function and share information. Examples of written communication include: Written communication is typically more formal but less efficient than oral communication. Written communication is any written message that two or more people exchange. In this article, we define written communication and discuss ways to communicate clearly using written communication. ![]() Written communication skills allow you to give direction effectively. ![]() Most jobs require you to communicate in writing through email, formal letters, notes, text messages or online messaging. Written communication is a crucial skill to have in the modern information age.
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